A company trip is something that employees look forward to as part of their employment benefits but such a trip can also be a headache to those in charge of planning and coming up with company trip proposal.
Worse, you cannot just compile a rough draft that says proposal company trip – you have to think of all aspects and probably hit Google for company trip proposal examples plenty of times.
The good news is that you don’t have to waste too much time researching for the best company trip proposal sample because you have stumbled upon the right place to answer your woes! Skip the proposal planning hassle with the best company trip proposal template you can use right away – so let’s get started!
How to Plan Your Company Trip Proposal
“Failing to plan is planning to fail†– we all know that famous phrase commonly attributed to Benjamin Franklin, the father of time management. Hence, before you start writing a company trip proposal sample or draft, these are the things you have to consider and plan first:
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Consider Travel Arrangements in Advance
You are planning and making travel arrangements for your company trip and not for a personal tour, so it is crucial to think in advance about how you would like the company trip to be, with purpose and suitability in mind. What are your travel dates? Is it going to be during peak season or off-peak season?
How are you and your colleagues going to travel – by bus, flight or other modes of transport? Do you plan to depart a day earlier than expected company trip day or on the day itself?
These are some of the questions you should be asking when coming up with proposal company trip. Also, you should be aware of your own company travel policy in case there are some rules that may affect your company trip proposal planning.
2. Pick Accommodation Based on Price and Convenience
When it comes to any trip for company, travel convenience, location of accommodation and budget are among the biggest concerns. Be sure to address the following issues:
- What is my estimated budget for company trip?
- Which area or place to stay is best and closest to travel spots for company trip?
- Are food and amenities at the accommodation easily accessible at timings suited to your trip?
- Is it convenient to travel to and from the place of stay?
It is always advisable to choose a place of stay that is closer to your travel destination rather than a luxurious abode. Do take note of traffic details as well, such as the busiest times to travel on the road so that you can avoid spending most part of your company trip being stuck in traffic jams. Also, superiors are usually particular about money matters so check for the best accommodation package deal before you include in your company trip proposal.
3. Flesh out Company Trip Itinerary
A detailed itinerary is important to make sure your company trip goes well-planned and you are in control of the overall schedule. Think of it like a blueprint which entails every information necessary to ensure your company trip goes smoothly.
Your itinerary should outline specific dates and times, transport details, address of accommodation and travel reservations. Take care to give some time allowances in your company trip proposal schedule for breaks, travelling time and potential traffic delays.
4. Research Your Travel Destination
Apart from doing accommodation research, you should also find out more information about the travel destination for your company trip proposal.
Perhaps the travel destination is a place you are already familiar with but for unfamiliar territories, it is best to note down things like political situation, weather forecast, language, dress codes and the do’s and don’ts of visiting the place. Some destinations may be known to have higher pickpocketing or snatch theft incidents so remember to write those notes in your proposal as a reminder to keep an eye on electronic gadgets and other valuables throughout the trip.
Organising Company Trip
What happens next after you get your company trip proposal approved? It’s time to host it according to plan!
If you ever feel overwhelmed by the many aspects you have to take note when executing the approved proposal, the simplest way is to have a travel agency take care of all the travel arrangements for you. Feel free to contact us if you need help with company incentive tours!
What to Include in Proposal Company Trip?
Now that you know how to go about planning your company trip proposal, let’s get into compiling the document. These are the things you have to include in your company trip proposal sample:
- Objective: What is the purpose of hosting the company trip – is it for leisure only, teambuilding or heavily focused on picking up industry skills? Make sure the goals of the trip is clearly stated.
- Location: Where do you propose to organise the company trip – is it somewhere local or is this going to be held overseas? Where will the company staff be staying at? State all the specific places covered in the trip.
- Budget: What are the estimated costs for accommodation, transport, meals, reservations for travel destinations and other miscellaneous expenses? List a breakdown of possible expenditures that will be incurred.
- Itinerary: The main part of your document. What is the full programme for the trip? Write a detailed itinerary so that your superiors get a clear overall idea of duration and activities during the trip.
Company Trip Proposal Templates You Can Use Right Away
Here are some simple company trip proposal examples you can use right away! Just customise the company trip proposal template according to your needs and you are good to go!
Company Trip Proposal Examples – Sample A
[TITLE OF YOUR COMPANY TRIP PROPOSAL]
1.0 INTRODUCTION
The consideration of [Destination Name] is made in line with Visit Malaysia campaign by the Ministry of Tourism Malaysia. By choosing this venue, many benefits can be gained apart from minimising trip expenditures.
2.0 PURPOSE STATEMENT
The objective of this company trip is to [state your objective].
3.0 RESULTS AND DISCUSSION
3.1 [Destination Name]
3.1.1 [Destination Name] Features / Special Characteristics
[Destination Name] is a famous holiday destination to all Malaysians as well as foreign travellers. This place contains special characteristics which are suitable for our organisation where everyone will be entertained with, which are listed as follows:
• [Feature 1]
• [Feature 2]
• [Feature 3]
3.1.2 Proposed Itinerary
Day 1 – Depart from Company and Arrive at [Destination Name]
Date, day and time:
Activity:
Day 2
Date, day and time:
Activity:
Day 3 – Depart from [Destination Name] and Arrive at Company
Date, day and time:
Activity:
3.1.3 Travel arrangement
It is convenient to travel to [Destination Name] as transport is readily available and accessible. Employees will gather at the company on the first day of the trip before boarding [mode of transport] to [Destination Name].
3.1.4 Accommodation
[Destination Name] offers a wide range of accommodation to its visitors. Here are some suggestions on the places of stay to consider:
• [Accommodation 1 and brief details]
• [Accommodation 2 and brief details]
• [Accommodation 3 and brief details]
3.1.5 Cost ( Estimate )
ITEM COST
• Transport
• Accommodation
• Food
• Activities
TOTAL:
3.2 Advantages and Disadvantages of Trip to [Destination Name]
3.2.1 Advantages
• [Advantage 1]
• [Advantage 2]
• [Advantage 3]
3.2.2 Disadvantages
• [Disadvantage 1]
• [Disadvantage 1]
• [Disadvantage 1]
3.3 Possible Risks in Travelling to [Destination Name]
There is no immediate risk posed in travelling to [Destination Name] whether in the aspects of politics, health and safety of employees.
4.0 CONCLUSION
[Destination Name] is a great place to travel to for our company trip as it is well-suited to our company trip objective as well as providing the opportunity for all employees to explore and gain new knowledge and experiences.
Company Trip Proposal Examples – Sample B
[TITLE OF YOUR COMPANY TRIP PROPOSAL]
1.0 PROPOSED LOCATION
[Destination Name] is a famous holiday destination to all Malaysians as well as foreign travellers. This place contains attractions and activities suitable for our organisation’s company trip, which are listed as follows:
• [Feature 1]
• [Feature 2]
• [Feature 3]
2.0 OBJECTIVE
The objective of this company trip is to [state your objective].
3.0 PROPOSED ACCOMMODATION
There are several accommodations to consider for [Destination Name]:
• [Accommodation 1 and brief details]
• [Accommodation 2 and brief details]
• [Accommodation 3 and brief details]
4.0 BUDGET
Estimated cost for the company trip is as follows:
ITEM COST
• Transport
• Accommodation
• Food
• Activities
TOTAL:
5.0 PROPOSED ITINERARY
Day 1 – Depart from Company and Arrive at [Destination Name]
Date, day and time:
Activity:
Day 2
Date, day and time:
Activity:
Day 3 – Depart from [Destination Name] and Arrive at Company
Date, day and time:
Activity:
6.0 PROS AND CONS OF [Destination Name] FOR COMPANY TRIP
These are the pros:
• [Pros 1]
• [Pros 2]
• [Pros 3]
These are the cons:
• [Cons 1]
• [Cons 2]
• [Cons 3]
7.0 CONCLUSION
[Destination Name] is a great place to travel to for our company trip as it is well-suited to our company trip objective as well as providing the opportunity for all employees to explore and gain new knowledge and experiences.
Hope the information from this article helps with planning and coming up with a well-compiled company trip proposal to present to your superiors!
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